CivLogic supports Contract records, Implementation Schedule preparation, accomplishment reporting, and submission package downloads. Account access, Project records, and payment verification are controlled to protect the data used in Contract preparation and implementation.
CivLogic · Baguio City | Philippines · support@civlogic.app
CivLogic (“CivLogic,” “we,” “us,” or “our”) operates the CivLogic website and application used for Contractor-side Contract records, Implementation Schedule preparation, accomplishment reporting, and submission package workflows.
This Privacy Policy explains what personal data and related Contract records we collect, how we use and share them, how long we retain them, and how you may exercise your rights under applicable Philippine data privacy laws. It applies when you visit our marketing pages, create an account, or use the CivLogic application.
By using CivLogic, you acknowledge this Policy. Where consent is required for a specific processing activity, we will request it separately. If you do not agree with this Policy, do not use the service.
Package payments are processed through HitPay. HitPay may collect and process payment credentials and transaction data under its own terms and privacy policy. CivLogic receives payment status, payment references, amount, currency, and related metadata needed to verify payment, support users, and enable eligible downloads. CivLogic does not operate as a card vault and does not use full card numbers for marketing claims.
For account data, Project records, Contract records, and uploaded files submitted to CivLogic, CivLogic generally acts as the Personal Information Controller because it determines the purposes and means of processing described in this Policy. Hosting, authentication, database, payment, email, and monitoring providers may act as Personal Information Processors or independent controllers depending on their role and contract terms.
We collect personal data and related Contract records only to the extent reasonably necessary for the purposes stated in this Policy. Categories include:
Data you enter or import while using CivLogic may include:
These records are generally professional or Contract-related. However, when they identify a living person, such as signatories, Contractor personnel, assigned manpower, account users, or contact persons, they are treated as personal data under this Policy.
During Bill of Quantities setup, CivLogic checks Pay Item No. and Part No. against the user-contributed Pay Item Reference List.
That library is built from mappings contributed by users when they approve new Pay Item No. / Part No. pairs from their imported Bill of Quantities during Pay Item Validation. Approved mappings may be stored in a shared library so later Project records can reuse them for Pay Item checking.
CivLogic does not represent this library as an official government publication or a government-endorsed dataset.
CivLogic provides Manpower Deployment and Equipment Utilization suggestions by Pay Item. Suggestions may use user-contributed Pay Item Reference List context and aggregated frequency signals derived from Manpower Deployment and Equipment Utilization assignments across Project records.
This supports planning, assignment, and monitoring features in the Service. It is not used to sell Project files.
We do not sell personal data.
CivLogic is operated from the Philippines. Processing is intended to comply with Republic Act No. 10173, the Data Privacy Act of 2012, its Implementing Rules and Regulations, and applicable issuances of the National Privacy Commission.
Consistent with the Data Privacy Act, we process personal information only when a lawful criterion applies, such as consent, processing necessary for a contract or service requested by you, compliance with legal obligations, protection of lawful rights and interests, or legitimate interests where allowed and not overridden by your rights.
We also apply the general data privacy principles of transparency, legitimate purpose, and proportionality.
If sensitive personal information or privileged information is involved, stricter rules may apply. Cross-border processing may occur when infrastructure, payment, email, monitoring, or support providers store or process data in other countries. We use provider arrangements intended to protect personal data and may provide a current service-provider summary upon request.
We may share personal data and related Contract records with the categories of recipients below when necessary for the stated purposes. We do not sell Project data, share Project data with other CivLogic customers for their marketing, or publish Project data as testimonials without separate permission.
Recipient categories cover hosting, authentication, database, payments, email, and security/CDN providers that help us operate CivLogic, subject to applicable contractual and confidentiality obligations.
We may update these recipient categories when providers change. Material changes may be reflected in this Privacy Policy’s “Last updated” date. For a current summary, email support@civlogic.app with subject line: Recipient category request.
If your organization requires a data processing agreement, vendor assessment, or NPC-facing inventory beyond these categories, contact support@civlogic.app. We will work within what our provider contracts allow.
HitPay and related payment infrastructure for package checkout, payment verification, chargeback handling, and payment support.
Lawyers, accountants, auditors, tax advisers, or technical security advisers under confidentiality, when needed.
When required by law, court order, subpoena, lawful government request, or to protect rights, safety, and security where allowed by law.
If CivLogic is involved in a merger, acquisition, financing, restructuring, or asset transfer, data may transfer as part of that transaction, subject to confidentiality and privacy commitments where required.
Essential cookies and similar technologies: Required for sign-in sessions, authentication recovery, security, load balancing, and necessary UI preferences. The service may not function correctly if these are blocked.
Analytics or marketing cookies: If we add non-essential analytics or marketing cookies later, we will update this Policy and, where required, obtain consent or provide appropriate controls. Marketing pages are not designed to pull private Project records.
You can control cookies through browser settings. Blocking essential cookies may prevent login or secure flows from working.
We retain personal data and Contract records only for as long as necessary for the purposes stated in this Policy, unless a longer period is required or allowed by law. When data is no longer needed, we delete, anonymize, or archive it where feasible. Backup systems may retain residual copies for a limited rollover period.
We implement reasonable and appropriate organizational, physical, and technical measures intended to protect personal data against accidental or unlawful destruction, alteration, disclosure, access, misuse, loss, or other unlawful processing.
No method of transmission or storage is completely secure. You are responsible for safeguarding your login credentials and for activity under your account.
If you believe your account or a project has been compromised, contact support@civlogic.app promptly.
How to exercise your data privacy rights in the Philippines
CivLogic intends to honor the rights of data subjects under the Data Privacy Act of 2012 and its Implementing Rules and Regulations, subject to lawful exceptions. This section explains how to submit a request. It does not limit your right to file a complaint with the National Privacy Commission.
Subject to lawful exceptions, you may exercise the rights listed below.
Important: Project and Contract files you upload may contain other people’s data, including signatories, Contractor personnel, Implementing Office contacts, or assigned manpower. We may need to balance your request against our legal obligations, security duties, other individuals’ rights, and retention requirements, including payment, audit, fraud, and dispute records.
Email support@civlogic.app with the following details.
To protect accounts and Project records, we will verify that you control the relevant account or email before releasing, correcting, exporting, blocking, or deleting data. We may request reasonable additional verification for sensitive requests, including mass export, account deletion, or Project deletion. We will not fulfill a request we cannot authenticate.
We will respond within a reasonable period after receiving a verifiable request.
For operational consistency, we aim to acknowledge data privacy requests within seven (7) calendar days and to provide a substantive response within thirty (30) calendar days, unless a shorter period is required by applicable law or a longer period is reasonably necessary.
If we need more time because of request complexity, multiple Project records, security review, legal review, or identity verification, we will inform you of the reason where feasible.
We may fulfill the request in full, fulfill it in part with explanation, or refuse where an exception applies, such as identity mismatch, ongoing investigation, legal hold, payment dispute, required retention, disproportionate technical burden, confidential business information, or risk to other individuals.
If we refuse or partially refuse a request, we will explain the reason unless the law or security considerations prohibit disclosure.
If you believe your personal data rights were violated, you may seek assistance from or file a complaint with the National Privacy Commission.
Use the National Privacy Commission’s official website and published complaint or assistance channels, as updated by the NPC.
You may contact support@civlogic.app first so we can try to resolve the issue. Contacting us first is optional and does not waive your right to go to the NPC.
If you believe there is unauthorized access to your CivLogic account, Project records, or personal data, email support@civlogic.app immediately with subject Security incident. We will investigate and, where required by the Data Privacy Act, its IRR, and NPC issuances, notify the NPC and affected data subjects within the required period.
CivLogic is built for professional Contractor and project-management use. It is not directed to children below eighteen (18) years old. We do not knowingly collect personal data from children. If you believe a child provided personal data, contact us and we will take appropriate steps.
If you access CivLogic from outside the Philippines, your personal data may be processed in the Philippines and in other countries where our providers operate. Those countries may have data-protection rules different from your home jurisdiction.
The site or app may link to third-party sites and services, including payment checkout. Their privacy practices are governed by their own policies. This Policy does not cover third-party services we do not control.
We may update this Privacy Policy from time to time. The “Effective date” and “Last updated” fields will change when we do. For material changes, we may provide additional notice in-app or by email where appropriate. Continued use after the effective date constitutes acknowledgment of the updated Policy where permitted by law.
CivLogic · Baguio City | Philippines · Privacy and data requests: support@civlogic.app
CivLogic · Baguio City | Philippines · support@civlogic.app
These Terms & Conditions (“Terms”) govern your access to and use of the CivLogic website and application (the “Service”) operated by CivLogic (“CivLogic,” “we,” “us,” or “our”).
By creating an account, signing in, paying for a package, downloading files, or otherwise using the Service, you (“you” or “user”) agree to these Terms and our Privacy Policy. If you use the Service for a company, contractor, joint venture, or other organization, you represent that you are authorized to use the Service for that organization and to bind it where applicable.
If you do not agree to these Terms, do not use the Service.
You must be at least eighteen (18) years old and legally capable of entering into contracts under Philippine law. The Service is intended for professional use in connection with construction scheduling, Contract records, and submission package preparation.
CivLogic provides software tools that may include the features listed below.
We may add, modify, suspend, or remove features as the Service develops. We do not guarantee that any particular feature, format, export, or integration will remain available indefinitely.
Professional responsibility. CivLogic assists Contract record preparation, scheduling, quantity checking, and submission package workflows. It does not replace licensed engineering judgment, Contractor responsibility, Implementing Office review, project owner approval, or any government approval process.
*For DPWH Contracts only
You agree to provide accurate account information and to update it when necessary.
You are responsible for maintaining the confidentiality of your login credentials and for activities under your account. Notify us promptly at support@civlogic.app if you suspect unauthorized access.
We use secured authentication routes, validation, rate limiting, and related controls described in our Security & Trust materials and Privacy Policy. You remain responsible for device security, account access within your organization, and password hygiene.
We may suspend or terminate access if we reasonably believe your account is compromised, used for abuse, used to bypass payment or validation controls, or used in violation of these Terms.
Subject to these Terms, CivLogic provides free account creation and day-to-day use of core in-app workflows, including Bill of Quantities import, PDM and Gantt Chart preparation, Contract Time, Variation Order workflow, Statement of Work Accomplished, accomplishment monitoring, Manpower Deployment and Equipment Utilization suggestions, Geotag, and Analytics, except where a specific paid package download applies.
Fees apply to designated submission package downloads. The exact file set, approval state, watermark state, readiness checks, and eligibility requirements are enforced in the application at download time. Marketing summaries, FAQ text, and pricing summaries do not override in-app gates.
| Package | Price | What the paid unlock relates to (summary) |
|---|---|---|
| Contract Preparation package | As listed on the Pricing page and confirmed at checkout | Package including Gantt Chart with S-curve and Cash Flow, Manpower and Equipment Schedule, PDM, and *PCMA Barchart, subject to in-app package rules |
| Variation Order package | As listed on the Pricing page and confirmed at checkout | Package including Gantt Chart with S-curve and Cash Flow, PDM, and *PCMA Barchart for the Variation Order path, subject to in-app package rules |
| Contract Time Extension package | As listed on the Pricing page and confirmed at checkout | Package including Gantt Chart with S-curve and Cash Flow, PDM, and *PCMA Barchart for the Contract Time Extension path, subject to in-app package rules |
*For DPWH Contracts only
Checkout is processed through HitPay in Philippine pesos. You may also be subject to HitPay terms and the terms of your bank, card issuer, wallet, or payment provider. Payment confirmation and package unlock status are verified server-side.
Prices are presented in Philippine pesos. Any applicable taxes, payment provider fees, or other charges will follow the checkout presentation and applicable law.
We may change list prices prospectively. The Pricing page and checkout page control the amount charged for a new payment. Price changes do not retroactively change a completed payment already captured for a specific package unlock, except as required by law, payment provider rules, or a correction of error.
This section applies to paid submission package unlocks, including the Contract Preparation package, the Contract Time Extension package, and the Variation Order package, paid through HitPay in Philippine pesos.
You pay to unlock a specific package target under in-app eligibility rules, such as a Contract Preparation package target or a specific Contract Time Extension package or Variation Order package target. Unlock status is verified server-side. Marketing page summaries do not override eligibility gates, including Notice to Proceed state, approval state, signatories, readiness checks, payment status, or other in-app requirements.
Because the paid item is a digital package unlock delivered electronically, change-of-mind refunds are not guaranteed after a successful unlock has been granted or the package files have been downloaded. This does not limit any non-waivable rights or remedies available under applicable Philippine law for defective, nonconforming, unauthorized, or failed transactions.
Contact support@civlogic.app with subject Refund request – [Package type] – [Project/Contract ID] within fourteen (14) calendar days of payment, including the HitPay or transaction reference.
We will review refunds, re-delivery, or restoration of entitlement when:
Subject to mandatory rights under Philippine law, we generally will not refund when:
If you open a chargeback or payment dispute with your bank, wallet, card issuer, or payment provider, please also notify support@civlogic.app so we can review the transaction and provide relevant records. Unresolved or abusive chargebacks may result in suspension of package download privileges or account access, subject to applicable law.
List prices may change prospectively. A completed payment for one package target is not automatically converted, topped up, or partially refunded because another package type exists at a different price, unless required by law or agreed by CivLogic in writing.
“Your Content” means data, files, and materials you upload or enter, including Bill of Quantities files, schedules, accomplishment records, Contract Time records, Variation Order imports, signatory fields, and related Project records.
As between you and CivLogic, you retain rights in Your Content.
You grant CivLogic a worldwide, non-exclusive, royalty-free license to host, store, process, transmit, display, reproduce technical copies, and generate outputs from Your Content solely to operate, secure, maintain, improve, and support the Service, and to provide the features you request.
You represent that you have the right and authority to submit Your Content and that Your Content does not violate law, confidentiality duties, contractual restrictions, government rules, or third-party rights. You are responsible for the accuracy of engineering, quantity, schedule, Contract, and submission data you enter or approve.
During Pay Item Validation, if your imported Bill of Quantities contains new Pay Item No. and Part No. pairs, you may be asked to approve those pairs. By approving them and saving the Contract record, you instruct CivLogic to add those mappings to the shared Pay Item Reference List for use in validation for later Project records and users.
You represent that you have the right to contribute those mappings and that they do not include confidential, restricted, or proprietary information you are not allowed to share. The Pay Item Reference List is a user-contributed validation aid. It is not an official government issuance or government-endorsed dataset, and CivLogic does not warrant that it is complete, current, or accepted by any government office.
When you save Manpower Deployment or Equipment Utilization assignments for a Pay Item in a Project record, you instruct CivLogic to use those assignments, together with user-contributed Pay Item Reference List context where relevant, to provide Manpower Deployment and Equipment Utilization suggestions by Pay Item for you and for other users of the Service, including suggestions informed by similar assignments across Project records.
You represent that you have the right to contribute those assignment details and that they do not include confidential, restricted, or proprietary information you are not allowed to share. Those suggestions are a user-informed planning aid. They are not an official government issuance or government-endorsed standard for manpower or equipment, and CivLogic does not warrant that they are complete, current, or accepted by any government office.
You agree not to engage in the conduct listed below. We may investigate suspected violations, restrict access, preserve relevant records, and cooperate with lawful requests from authorities when appropriate.
Without limiting other Terms, the following product integrity controls apply. These controls assist internal checking only and are not a substitute for your Contract obligations, Contractor responsibility, Implementing Office review, or project owner approval.
The in-app Variation Order workflow, including adding the Variation Order in Contract Time, importing the revised Bill of Quantities, validating Pay Items, verifying revised quantities, comparing reported accomplishment, and applying the On Process record, is part of free day-to-day use. The paid Variation Order package covers the downloadable submission package for a Variation Order target after additional revision checks and in-app eligibility requirements are satisfied. The package fee is for the export/download entitlement, not a guarantee of Implementing Office approval.
The Service, including software, user interface, workflows, branding, documentation, templates, product copy, and marketing content, is owned by CivLogic or its licensors. Except for the limited right to use the Service under these Terms, no rights are granted. You may not copy, modify, reverse engineer, decompile, exploit, or create derivative works of the Service except where mandatory law allows.
The Service may depend on third parties, including hosting, authentication, database, email, monitoring, analytics, and payment providers such as HitPay. We are not responsible for third-party outages, processing delays, fees, terms, policies, or failures beyond our reasonable control and contractual arrangements. Your use of third-party checkout or connected services may also be subject to that third party’s terms.
THE SERVICE IS PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS TO THE MAXIMUM EXTENT PERMITTED BY PHILIPPINE LAW. CIVLOGIC DISCLAIMS WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND UNINTERRUPTED OR ERROR-FREE OPERATION, EXCEPT TO THE EXTENT SUCH WARRANTIES CANNOT BE DISCLAIMED UNDER APPLICABLE LAW.
CivLogic does not warrant that schedules, quantities, outputs, exports, package files, or *PCMA Barchart files will be accepted, approved, or relied upon by any Implementing Office, agency, project owner, consultant, auditor, or counterparty.
*For DPWH Contracts only
Nothing in these Terms limits rights, warranties, remedies, or liabilities that cannot be waived under applicable Philippine law.
TO THE MAXIMUM EXTENT PERMITTED BY PHILIPPINE LAW, CIVLOGIC AND ITS OFFICERS, EMPLOYEES, CONTRACTORS, SUPPLIERS, AND SERVICE PROVIDERS WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR LOSS OF PROFITS, REVENUE, DATA, GOODWILL, BUSINESS OPPORTUNITY, OR EXPECTED SAVINGS, ARISING FROM OR RELATED TO YOUR USE OF THE SERVICE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, CIVLOGIC’S TOTAL LIABILITY FOR CLAIMS RELATING TO A PAID PACKAGE TRANSACTION WILL NOT EXCEED THE AMOUNT YOU PAID TO CIVLOGIC FOR THE SPECIFIC PACKAGE UNLOCK GIVING RISE TO THE CLAIM. FOR CLAIMS NOT RELATING TO A PAID PACKAGE, CIVLOGIC’S TOTAL LIABILITY WILL NOT EXCEED PHP 5,000.00, OR THE MINIMUM AMOUNT THAT CANNOT BE EXCLUDED UNDER MANDATORY LAW, WHICHEVER IS HIGHER.
Nothing in these Terms excludes liability that cannot be excluded under Philippine law, including liability arising from fraud, willful misconduct, gross negligence where not waivable, or statutory consumer rights where applicable.
You agree to defend, indemnify, and hold harmless CivLogic from and against claims, damages, losses, liabilities, penalties, costs, and expenses, including reasonable attorneys’ fees, arising out of or related to: (a) Your Content; (b) your use or misuse of the Service; (c) your violation of these Terms; (d) your violation of law, contract, confidentiality obligations, government rules, or third-party rights; or (e) your submission, use, or approval of Project, Contract, schedule, quantity, or payment data, to the extent permitted by law.
You may stop using the Service at any time. We may suspend or terminate access immediately for material breach, legal risk, suspected fraud, abusive payment disputes, security risk, non-payment where applicable, or harm to the Service or other users.
On termination, your right to access the Service ends. Sections that by nature should survive, including ownership, Your Content responsibility, payment records, disclaimers, limitation of liability, indemnity, governing law, and dispute provisions, survive termination.
Data handling after termination follows the Privacy Policy and any retention required or allowed by law, accounting rules, payment dispute procedures, security needs, or legitimate business purposes.
We may modify the Service and these Terms. When we update these Terms, we will revise the Effective date or Last updated date. Material changes may be communicated in-app, by email, or through the website when appropriate. Continued use after the effective date constitutes acceptance where permitted by law. If you do not agree, stop using the Service.
These Terms are governed by the laws of the Republic of the Philippines, without regard to conflict-of-law rules that would require the application of another jurisdiction’s law.
Subject to mandatory law, consumer protection rules, small claims rules, and any venue rule that cannot be waived, the exclusive venue for disputes arising from or relating to these Terms or the Service shall be the proper courts of Baguio City, Philippines.
These Terms and the Privacy Policy are the entire agreement between you and CivLogic regarding the Service and supersede prior conflicting understandings on the same subject.
If a provision is found invalid or unenforceable, the remaining provisions remain in effect to the fullest extent permitted by law.
Failure to enforce a provision is not a waiver of the right to enforce it later.
You may not assign these Terms or your account without our consent. We may assign these Terms in connection with a reorganization, merger, acquisition, sale of assets, change in control, or transfer of the Service.
We are not liable for delays or failures caused by events beyond reasonable control, including acts of God, disasters, war, terrorism, labor disputes, government action, internet outages, payment provider outages, hosting or cloud provider outages, power failures, or other upstream service disruptions.
These Terms are written in English. If a translation is provided, the English version controls unless applicable law requires otherwise.
CivLogic · Baguio City | Philippines · Email: support@civlogic.app
For privacy-specific requests, please refer to the Privacy Policy and use the same email address.
Create an account to prepare and maintain your Contract records in CivLogic.
